You’ve just finished editing a video that you’re eager to share via email, but here’s the snag: the file’s too big to attach directly.

Before you stress, let’s explore a simple yet effective solution—using cloud storage services like Google Drive or Dropbox.

By uploading your video to one of these platforms, you can easily share a link within your email.

This not only circumvents the pesky size limits set by most email providers but also keeps your video quality intact.

Are you curious about how this process works and whether there are even better alternatives?

Stick around, and you’ll find out how to streamline your video sharing like a pro.

Email Attachment Limitations


Most email platforms, like Gmail and Yahoo, limit attachment sizes to around 25MB, making it tough to send large videos.

When you’re dealing with high-resolution files, this restriction becomes a significant hurdle.

You’ve likely encountered a frustrating error message alerting you that your video exceeds the permissible attachment size limits.

This barrier means you can’t simply attach a video to an email and expect it to reach your recipient without some adjustments.

You’ll need to look beyond traditional email attachments to email large video files effectively.

One immediate solution is using cloud storage services.

These platforms allow you to upload your video, and then share a link with your recipients, bypassing email size restrictions entirely.

Alternatively, you can compress a video.

This process reduces the file size, though it may also decrease the video quality, so it’s crucial to strike a balance between size and quality.

Understanding these limitations and solutions allows you to send large videos efficiently, ensuring your content reaches its destination without compromise.

Master these techniques to overcome the challenges posed by attachment size limits and enhance your communication strategies.

Using Google Drive


When you’re looking to send a video that’s too large for an email attachment, you can use Google Drive to simplify the process.

First, you’ll need to upload your video to Google Drive and then set the sharing permissions to ‘Anyone with the link’ to ensure the recipients can view it.

Once that’s done, just copy the link to your video and paste it into an email to share it effortlessly with others.

Upload Process Overview


To upload a large video file to Google Drive, you’ll start by logging into your account.

Here’s a straightforward guide to help you efficiently upload and prepare to share your video without worrying about size limitations:

Navigate to Google Drive

Open your browser, go to the Google Drive website, and sign in with your Google account.

Prepare to Upload

Click the ‘+ New’ button on the left sidebar. Select ‘File upload’ from the drop-down menu and choose your large video file from your computer.

Upload the File

Once you select the file, the upload process begins automatically. A status bar at the bottom right of your screen will show the upload progress. Remember, Google Drive can handle video files up to 5 TB, so size shouldn’t be an issue.

Verify Upload Completion

Ensure the entire video has been uploaded by checking the file in your drive. The upload must be complete before you proceed to share the file.

Sharing Permissions Setup


After uploading your video to Google Drive, you’ll need to set sharing permissions to control who can view or edit it.

First, locate your large video file within your Google Drive.

You can quickly find it by using the search bar or navigating to the recent files section.

Once you’ve located the file, right-click on it to access the context menu, and select ‘Share.’

In the sharing settings window, you have the flexibility to determine how you want to manage access.

You can either enter the email addresses of individuals you want to share the video with directly or create a shareable link.

When adding email addresses, Google Drive allows you to specify whether each recipient should have the ability to view, comment, or edit the video file.

This customization ensures that you maintain control over your content while facilitating collaboration.

If you opt for a shareable link, Google Drive provides options to restrict access. You can set the link to be open to anyone with the link or limit it to users within your organization.

This link can then be sent via email, enabling recipients to access the video without clogging their inbox.

Utilizing Dropbox

You can use Dropbox to upload and share large video files up to 50GB in size.

This platform provides a seamless solution for sending large video files without the typical constraints of email attachment sizes.

Here’s how you can leverage Dropbox for efficient file sharing and email integration:

Upload Your Video

Navigate to Dropbox and upload your video file. Ensure it’s under the 50GB limit.

Create a Shareable Link

Once your video is uploaded, click the ‘Share’ button beside the file. Dropbox will generate a link that you can copy.

Email the Link

Paste this link into your email message instead of attaching the file directly. This method bypasses email size limitations.

Recipient Access

The recipient can access the video by simply clicking on the link. No Dropbox account is required to view the file.

Using Dropbox for sending large video files ensures that your recipients receive quick and unrestricted access to the videos you share.

This method not only simplifies the process of sharing large files but also enhances the security and efficiency of digital communication.

Leveraging YouTube

While Dropbox offers a robust solution for sharing large video files, YouTube provides a similarly effective alternative with simple steps for uploading and emailing videos.

By leveraging YouTube, you can bypass the common hurdle of email attachment size limitations.

Here’s how to master this method.

First, ensure you’re logged into your Google account. Navigate to YouTube and click on ‘Create,’ then select ‘Upload video.’

This enables you to upload your large video directly to the platform.

During the upload process, you can add a title, and description, and importantly, set your privacy settings.

If you want to keep the video private but shareable, choose the ‘Unlisted’ option.

This setting hides your video from public searches while allowing anyone with the link to view it.

After uploading, YouTube will provide you with a shareable link.

Copy this link from the video’s page.

Next, simply paste this link into your email. By doing so, you sidestep the limitations that often accompany direct email attachments.

You’ve now successfully shared your video without compromising on quality or delivery.

This approach not only maintains the integrity of your video but also enhances accessibility and ease for your recipients.

Opting for Vimeo

For those seeking an alternative to YouTube, Vimeo offers a compelling option with its ability to upload and share videos up to 500MB per week on a free account.

Vimeo isn’t just about video sharing; it’s a platform that empowers you with tools to maintain control and analyze your content’s impact.

Here are the key features that make Vimeo stand out:

Privacy Settings

You can customize who sees your videos, from keeping them private to sharing them publicly or with specific people.

High-Quality Playback

Vimeo is known for its superior video quality, ensuring your audience enjoys the best viewing experience.

Embedding Options

Easily embed your videos in emails by using the video URL or the provided embed code, making it simple to share directly with your recipients.


Track your video’s performance with Vimeo’s detailed analytics to understand viewer engagement and optimize future content.

Leverage Vimeo’s robust platform to ensure your videos not only reach your audience but also engage them effectively. Master these tools to enhance your video-sharing strategy, keeping ahead in a digitally evolving world.

Compressing Video Files

If Vimeo’s upload limit restricts you, consider compressing your video files to send them via email.

Video compression is a vital technique that lets you reduce file size while maintaining video quality, making it easier to stay within email attachment size limits.

By adjusting elements like resolution, bitrate, and codec, compression effectively shrinks your video files.

This process doesn’t necessarily degrade your video quality, especially when done with precision.

Tools such as HandBrake and VLC Media Player are adept at this, offering user-friendly interfaces and customizable settings to suit your specific needs.

Remember, the goal here is to ensure your video is compact enough to send via email without hitting those frustrating size barriers.

When you compress your video, you’re not just trimming unnecessary data; you’re optimizing the file for efficient, feasible transmission over email.

This method isn’t only practical but also indispensable if you frequently share large video files.

Large File Transfer Tools

When you need to send a video that’s too large for an email attachment, consider several effective options.

You can use popular compression software to reduce the file size or opt for cloud storage solutions like Dropbox and Google Drive for easy sharing.

Additionally, secure transfer protocols ensure your video’s privacy and integrity during the transfer process.

Popular Compression Software

You’ll find that popular compression software like HandBrake, VLC Media Player, and Clipchamp effectively reduces video file sizes for easier emailing.

If you’re dealing with video file size limits and need to send large videos, these tools are your allies.

By compressing your files, you can fit them within the stringent email attachment size limits, making your digital communication smoother and more efficient.

Here are some actionable steps to leverage these tools:

Select the Right Tool

Choose compression software like HandBrake for customizable settings, VLC for quick fixes, or Clipchamp for user-friendly interfaces.

Adjust Settings

Modify resolution, bitrate, and codec to significantly reduce file sizes without losing much quality.

Test Different Formats

Experiment with various formats to see which offers the best balance of quality and file size for your needs.

Regular Updates

Ensure your chosen software is up to date to utilize the latest compression technologies and features.

Cloud Storage Solutions

Cloud storage solutions often provide a reliable alternative for transferring large video files that are too bulky for email attachments.

Services like Google Drive and Dropbox are particularly adept at handling large files, making them ideal for sending videos that exceed the size limits of your email client.

With Google Drive, you’re given 15 GB of free storage and ample space for numerous large files.

Dropbox, on the other hand, starts you off with 2 GB.

Both platforms allow you to upload your videos directly to their servers.

Once uploaded, you can share these files effortlessly.

You simply generate a link to the video and send this link via email, bypassing any restrictions on attachment sizes.

Moreover, these cloud services ensure that your videos aren’t only sent but stored securely.

Recipients don’t even need an account to view the videos; they can access them through the shared link.

This ease of access combined with security features ensures that your video reaches its destination without a hitch.

Adopting cloud storage solutions for sending large videos frees you from the constraints imposed by typical email clients and enhances the efficiency of your digital communication strategies.

Secure Transfer Protocols

Secure transfer protocols like SFTP ensure your large video files are sent safely and privately over the internet.

When you need to send large video files that exceed the typical email attachment limits, these protocols offer a robust solution.

They not only protect your data from unauthorized access but also maintain the integrity of your files during transfer.

Here’s how you can leverage secure transfer protocols effectively:


Unlike standard FTP, SFTP encrypts both commands and data, preventing the interception of your data. This method ensures that your large files via email arrive intact and secure at their destination.

Opt for Encrypted Transfer Services

Tools like Dropbox Transfer provide end-to-step encryption. This means your data is secure from the moment you upload it until it reaches your recipient.

Enable Password Protection

Services like WeTransfer allow you to add password protection to your files. This adds an extra layer of security, ensuring that only the intended recipient can access the file.

Compliance with Security Standards

Consider using platforms like ShareFile, which adhere to industry security standards, essential for maintaining data protection compliance when you send large video files.

Embedding Video Links

To share a large video efficiently via email, consider embedding a link that allows the recipient to stream it online.

This method lets you bypass the typical size limits imposed by email servers when sending large files.

Instead of attaching the video directly, you simply include a link in your email.

This link directs the recipient to an online platform where the video is hosted.

Embedding video links in your emails isn’t only practical but also straightforward.

You don’t need to worry about compressing your video files or splitting them into smaller, less manageable parts.

Your recipients can access and stream the video with a single click, without the hassle of downloading large files to their devices.

This approach saves time for both sender and receiver and eliminates the common frustrations associated with large email attachments.

Managing Send Options

When sending large video files via email, consider managing your send options by utilizing cloud storage services or compression tools.

By taking these steps, you’ll ensure that your video reaches its destination without overwhelming email clients or exceeding attachment size limits.

Here’s how you can efficiently manage your send options:

Use Cloud Storage Services

Upload your video to cloud storage platforms like Google Drive and Dropbox. After uploading, simply share a link via email. This method avoids the need to send large files directly.

Compress the Video

Before sending, use tools like HandBrake or Clipchamp to compress the video. This reduces the file size significantly, making it easier to send via email without sacrificing too much quality.

Leverage Mail Drop

For Apple users, enable Mail Drop in iCloud. This feature allows you to send large files as email attachments, which the recipient can download via a link.

Split the Video File

If your video is still too large after compression, consider splitting it into smaller parts. This can help you stay within the email attachment size limits set by most email clients.

Frequently Asked Questions

How Do I Send a Video in an Email That Is Too Large?

To send a large video, you’ll need to use a cloud service like Google Drive or Dropbox, then share the link via email.

This avoids attachment size limits imposed by email providers.

How Do I Attach a Video to an Email That Exceeds 25mb?

To attach a video over 25MB, you’ll need to use cloud services like Google Drive or Dropbox, then include the link in your email.

Alternatively, compress the video to reduce its size.

How Do I Make a Video Smaller to Send via Email?

To make a video smaller for email, compress it using software or online tools, lower the resolution and bitrate, or split it into parts.

Alternatively, consider using cloud storage for sharing.

What’s the Largest Size Video You Can Email?

You can typically email videos up to 25 MB with providers like Gmail, Yahoo, and Outlook.

For larger files, you’ll need to use compression techniques or cloud storage solutions.


Now that you’re equipped with various options, you can easily send that large video without fuss.

Whether you choose Google Drive, Dropbox, YouTube, Vimeo, or another tool, just upload your video, grab the link, and pop it into your email.

If these options don’t fit, consider compressing the video.

Remember, embedding links instead of attaching files keeps your email light and accessible.

Pick the method that best suits your needs and you’re all set!

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